Associated Students • Western Washington University

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Resources for AS Clubs that cost $0.00 (that means free)

Advising:

Casey Hayden and Lisa Rosenberg are the advisers for most A.S. clubs, and are available to help your group with such things as program planning, understanding A.S. policies, procedures, and resources, and other organizational issues. You can contact Casey in VU 431, 650-2489, Casey.Hayden@wwu.edu or Lisa in VU 425A, 650-6123, or lisa.rosenberg@wwu.edu. Appointments can be scheduled by going to the VU 5th floor reception desk or calling 650-3450. Michael Vendiola is the adviser for Ethnic Student Center clubs, and can be reached at 650-7271, VU 420J, michael.vendiola@wwu.edu. If you are planning an event, please make an appointment with an adviser in the initial stages of your planning.

Activities Center:

The Activities Center, Viking Union 425, is a work space available to all A.S. clubs. It offers file space, work tables, telephones for local and long distance calls, computers, a leadership library, some storage space, and various basic supplies. The Activities Center is open 8 am-5 pm, Monday-Friday. Access is available after 5 pm and weekends to people on your club registration form-just contact the Building Manager through the Information Desk on the sixth floor of the Viking Union, or the VU 5th floor reception desk.

Telephones:

The A.S. provides telephones in the Activities Center for both local and long distance calling at no cost to clubs for official club purposes. Instructions are provided in the Activities Center Phone Log.

Computers/Printer:

Two computers are available in the Activities Center, and there is one laser printer.

Mail and Mailboxes:

Basic mail service for both outgoing and incoming mail is provided by the A.S. at no cost to clubs for official club purposes. In addition, each recognized club receives a mailbox located in Viking Union 547 for incoming mail. All club mailing addresses are as follows: Club/Organization Name, Viking Union Box ______, 516 High Street, WWU, Bellingham, WA 98225-9106. A return address stamp is available in Viking Union 504. If you are doing a mailing of more than 75 pieces, your organization will be charged for the mailing-contact the A.S. Business Director for procedures.

Fax Machine:

A.S. clubs have free use of the fax machine in the Publicity Center, VU 411. The number for incoming faxes is 360-650-6507-items received will be put in your mailbox, as long as the club's name is on it.

VU Finance Office and A.S. Business Director:

All clubs & organizations, with the exception of religious organizations, must handle all of their financial transactions through the Viking Union Finance Office, and are not permitted to have an outside account at a financial institution. The Finance Office provides a variety of services including issuing Purchase Orders and checks, change funds, deposits of earned funds, monthly budget reports, and more. If you have questions about how to utilize your club account, please contact Kayle Walls, the AS Business Director, in VU 513, 650-6112, AS.Business@wwu.edu. A Budget Authority Handbook is available with detailed financial information, and most financial policies and forms are available at http://www.as.wwu.edu/business/.

Vendor's Row/Red Square & VU Lobby Tabling:

A.S. clubs can reserve tables in vendor's row at no cost for fundraisers, or reserve a table in red square or the VU 6th floor lobby to hand out informational materials. You can obtain more information and make your reservations through the VU Reservations Office, VU 536.

Leadership Library & Resource Files:

The Leadership Library is in the Activities Center, and offers handouts, books, manuals and other materials on numerous leadership topics such as effective meeting skills, motivation, teambuilding, creativity, leadership styles, group dynamics, and much, much more! Feel free to come in and browse, or check out any materials that you wish to read in more depth.

Room and Banner/Kiosk Reservations:

Clubs can reserve rooms in the Viking Union or other campus facilities for meetings or events. There generally is no charge for the use of rooms, unless set-up, technical support, cleaning, or security costs are incurred. You can also reserve banner and kiosk space. Reservation request forms are available in VU 536 or at http://vu.wwu.edu/reservations/. If you have any questions, contact Linda Bolinger, the VU Reservationist, in VU 536, 650-3450, or Linda.Bolinger@wwu.edu.

Program Funding:

The A.S. has funding available for events and activities sponsored by student groups in the form of grants, underwrites, and loans. Clubs can also request $50 basic funding once per academic year. Complete an Activities Council Funding Request Form, available in VU 504 or at http://www.as.wwu.edu/clubs/. For more information about club funding, contact Aaron Garcia in VU 504, 650-3460, asvp.activities@wwu.edu or Casey Hayden, VU 431, 650-3450, Casey.Hayden@wwu.edu or Lisa Rosenberg in VU 425A, Lisa.Rosenberg@wwu.edu.

KUGS:

KUGS can air free Public Service Announcements (PSAs) for your activities and events. DJs will read your announcement over the air. Pick up a PSA form in Viking Union 700 and turn it in to the KUGS mailbox in Viking Union 547, Box E-4 at least 2 weeks prior to your event-or fill out the on-line PSA form on the KUGS web page at http://www.kugs.org/. Clubs can also arrange to have an announcement recorded and played over the air. For more info, contact Samuel Parker at 650-2986 or operations@kugs.org.

Resources for AS Clubs that cost more than $0.00 (not quite free)

Copying:

A.S. clubs can use the copy machine on the 5th floor of the Viking Union for making 20 or fewer copies at a time. You can get your club's access code at the 5th floor VU Reception Desk. Copies will be billed to your club's budget at 6.6 cents per copy. Larger orders should be sent to Copy Services.

E.D.G.E. Program (Encouraging the Development of Groups Through Experience):

Could your group use a boost in energy, unity, team building, communication, trust, group effectiveness, or problem solving? If so, the E.D.G.E. Program may be for you! The A.S. E.D.G.E. program offers a sequence of activities specifically designed for each group to increase social and individual awareness and appreciation through safe physical and mental challenges, discussion and reflection. Contact Casey Hayden at Casey.Hayden@wwu.edu, 650-2489 to discuss possible options for your club. More information is available at http://theedge.as.wwu.edu.

Vehicles:

Clubs can reserve A.S. or Motorpool vehicles for club activities. For A.S. vehicles fill out a vehicle request form in VU 536 or at the website listed above. Motorpool vehicles can be reserved on-line at www.fm.wwu.edu/fm/mp_fm_vehicle_request.html - please route to lisa.rosenberg@wwu.edu for approval. A.S. vehicle rates are at http://vu.wwu.edu/feeschedules/vehicles.php. Drivers must go through a vehicle orientation.

Banner Production Room:

The Banner Production Room, VU 417, is available for making banners. Paper and paints are supplied & your club is charged just $4 per banner. You may reserve time and check out a key to the banner production room from the 5th floor VU Reception Desk - a piece of identification is needed.

Publicity and the Publicity Center:

Your club will be listed in the club & organization roster, directory, web page, and other club promotional materials. Clubs also have access to the services provided by the A.S. Publicity Center (PC) located in Viking Union 411. The PC handles a wide variety of publicity production, printing, & distribution needs-everything from posters, the A.S. Review, website events calendar, and press releases to bumper stickers and organization logos. Staple guns are available for check-out for posting on campus.

Club posters & fliers must include the following to be posted on campus:

A.S. logo, recycle logo, and "For disability accommodations please call [club contact] at [phone #]." Logos are available for downloading from the web at http://www.as.wwu.edu/programs/ from a link under "Promotion". Clubs can give 32 copies of posters to the VU 5th floor reception desk to be posted in the residence halls and Viking Union.